Sittingbourne Baptist Church respects your privacy when it comes to your personal data. We will want to ensure that your data is used and stored safely and in accordance with Data Protection legislation. This document sets out details of how we handle and store your information.
Under Data Protection legislation the church Charity Trustees of Sittingbourne Baptist Church are the Data Controller and the Church Administrator acts as our Data Protection Officer. We are collecting this information to enable the church to keep in touch with you and provide pastoral support as appropriate. Data Protection legislation allows us to process this information as we regard it as being in the church’s legitimate interest.
Your name and contact details will be entered into our church database which is held on the church office computer which is password protected and accessed only by the Ministers, Pastors, Church Administrator, Office Manager and Office Volunteers. Your contact details will be removed from the database once you are no longer a member of the church during our membership review process – unless you ask to remain as one of our “church contacts”. A membership review is carried out at least once every two years. If you wish your details to be removed immediately on ceasing membership, you can ask for your details to be removed at this time.
We would like to include your name and contact details in our Church Prayer Directory which may be distributed by email to all Church Members and in hard copy as appropriate. A copy will also be kept in the church office. We will not give copies of the Church Directory to anyone else. If you are happy for your details to be included please indicate where asked to do so below. You can ask for your details to be removed at any time.
To enable us to provide adequate pastoral support to you and your family, one of the Ministers or Pastoral Support team may record information which may be regarded as sensitive. This information will be stored by one of the Ministers or Pastoral Support team in paper copy. This information will NOT be disclosed to anyone else without your consent.
You have the right to ask to see any information we hold about you (including the pastoral support information) by submitting a ‘Subject Access Request’ to the Church Administrator. You also have the right to ask for information which you believe to be incorrect to be rectified.
If you are concerned about the way your information is being handled please speak to our Data Protection Officer. If you are still unhappy you have the right to complain to the Information Commissioners Office.
Transfer of Data outside of EEA
The personal information which we hold will be held securely in accordance with the law. If we intend to transfer your information outside the EEA (European Economic Area) we will ensure that the same protection is in place as you have under European Law.